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Community Collaborations to Strengthen and Preserve Families Subgrantee Opportunity

Community-Based Prevention Model Service Providers

Overview

Drawing on years of experience with child abuse prevention and community awareness programs, the OCTF applied for and was awarded one of nine federal Community Collaborations to Strengthen and Preserve Families grants for its proposal entitled, ‘Developing a Community-Based Prevention Model Enhancing Safety and Well-Being for Ohio’s Children and Families'.

In partnership with the Northeast Ohio Regional Prevention Council, the Ohio Children’s Trust Fund proposed to collaborate with various community partners and stakeholders to develop a community-based prevention model that will offer services to families and children that reside in Columbiana, Mahoning, and Trumbull counties, at risk of becoming involved with the child welfare system.

Through a multi-tiered approach, this program will offer an array of services to at risk families. From one-time consultations to intensive home visiting services, families will be able to select the frequency and duration of services that will best meet their unique needs and help them to achieve their goals.

The proposed community-based prevention model rests on six pillars of service categories that will be offered through the program: family coaching, parent education, basic life skills, financial literacy, service referrals, and concrete supports. Through this holistic, family-centered, solution-focused approach families will be supported by specially trained ‘family coaches’ to increase their protective factors and adopt new behaviors to strengthen their family unit and mitigate risk factors for child abuse and neglect.

At least one Family Coach will be assigned to each of the three (3) pilot counties included in the federal grant (Columbiana, Mahoning and Trumbull Counties) which will be responsible for implementing the proposed services within each county. These three positions will each carry a caseload between 15 to 20 families at any given time during the implementation period of the project. Each Family Coach will be trained in several evidence-based programs and practices such as Motivational Interviewing, Triple P Positive Parenting Program, and Strengthening Families Protective Factors Framework, in addition to several other models and/or approaches as identified throughout the planning phase of the grant.

One Program Consultant will cover all three pilot counties. This position will take new referrals, provide initial programmatic consultations, provide information and referrals, serve as a supervisor and/or coach to the three Family Coaches, and assist with administrative aspects of the grant such as developing a Program Manual and presenting at webinars and/or conferences.

The OCTF is interested in funding service providers with a physical presence in the county in which they apply to serve and/or with a history of providing family-based services in the county in which they apply to serve. Service providers must demonstrate their knowledge and experience with referring families to services (i.e. substance abuse, mental health, housing, childcare, etc.) within their local communities, as well as their experience identifying, engaging, and providing voluntary services to families with identified risk factors.

This communication is a Request for Grant Applications (RFGA), providing instructions to interested organizations on how to qualify for funding; how to prepare and submit applications; how the applications will be evaluated; and how the award decisions will be made. Provided as part of this application packet is a fillable form, labeled as ‘Attachment A - Community-Based Prevention Model Service Provider Application’ form. Interested organizations should read the RFGA instructions carefully, and then complete AND SIGN the form as directed. Applications must be received by 4:00 P.M. Friday, January 10, 2020, and selected applicants will be notified by Friday, January 24, 2020 (estimated).

Funding

The OCTF is seeking between one to four vendors to employ programmatic positions as outlined below. A minimum of four total programmatic positions are needed for this project. Eligible providers may propose to employ as few as one of the positions or as many as four (or more) positions within the following budgetary parameters: OCTF has up to $224,000.00 to support all costs (salary, fringe, necessary office supplies, including computer and phone, relevant travel and overhead/administrative) for all combined positions – with at minimum four positions being funded.

The initial funding is for the time period of March 1, 2020 (estimated) through September 29, 2020. The amount available to cover the at minimum four positions is $224,000 during this timeframe. This is a renewal grant, pending vendor performance, through September 29, 2024. If renewed, all salaried positions will receive a 2% cost of living increase.

Vendors are instructed to use their business acumen to arrive at a budget for the position(s) for which they propose to employ that are in line with the salaries for similar positions within the community and which are inclusive of all costs as referenced above. Each application must clearly illustrate how many employees are to be hired, and for which counties they will be responsible for serving.

All applicants must complete and submit a budget form as part of their application packet. Vendors are encouraged to provide a five-year budget, renewable annually. It should also be noted that the scope of work is very likely to change throughout years 2-5 of the grant. The budget form should accurately report the cost of the employee’s salary, fringe benefits, necessary office supplies, including computer and phone, relevant travel, and all overhead and/or administrative expenses. If an applicant is proposing to hire multiple Family Coaches and/or the Program Consultant, the applicant must provide a detailed budget that delineates the proposed staffing costs for each position for which the applicant is applying. The budget should be clear to the proposal review team which costs align with each position

Instructions for Applying

The Ohio Children’s Trust Fund is accepting grant application proposals for the Community Collaborations to Strengthen and Preserve Families Subgrantee Opportunity: Community-Based Prevention Model Service Providers. Any agency wishing to apply is required to electronically submit a completed application packet to the OCTF by the following due date:

•    4:00 P.M. Friday, January 10, 2020

Proposals will be reviewed by a grant review committee including members from the Ohio Children’s Trust Fund, at least one member from the Columbiana County Implementation Team, at least one member from the Mahoning County Implementation Team, and at least one member from the Trumbull County Implementation Team. Any applicant who fails to submit a completed and signed application packet to the Trust Fund will not receive consideration for funding. OCTF will only accept one application per agency/organization.

Application Packet
Any organization seeking OCTF funding for a Community-Based Prevention Model Service Provider must complete and submit an application packet.

As you complete your application packet, please consider the following:

Application Packet Requirements
A complete application packet is defined as the following:

1. Completed Application (Attachment A) 
2. Completed Budget Form (Attachment B) 

Completed application packets should be emailed to: OCTFgrants@jfs.ohio.gov.


Please include the following in the subject line of your email: “<Name of organization> – REQUEST FOR OCTF FUNDING – Community-Based Prevention Model Service Providers”

Once you submit your application packet electronically, you should receive an e-mail from the OCTF confirming receipt. If you do not receive a confirmation e-mail within four business days after submitting your application packet, please contact the OCTF by phone at 614-387-5478.


Application Packet Review Process

Application packets will undergo an initial review by OCTF staff to ensure they are complete. Any applicant who fails to submit a complete application packet to the Trust Fund will not receive consideration by the grant review committee.

Upon receipt of a complete application, the grant review committee will review and score each application.

During the review period, OCTF staff may contact applicants for clarification of items in their application packet or to provide additional information and/or answer questions. 

Special consideration will be given to applicants that can hire and provide services for all four positions.

Applicants who are recommended and approved for funding by the OCTF Grant Proposal Review Team will then enter into a grant agreement with the Trust Fund that will detail the specific deliverables and budgets surrounding your approved programming. Approved applicants cannot begin programming until a grant agreement has been signed by both parties. 

Any applicant who submits a proposal to be considered by the proposal review team will be asked to provide a 15-minute presentation to the proposal review team in January 2020. This presentation will be accompanied by 5 minutes of Q&A. More guidance regarding the key elements to be presented to the proposal review team will be disseminated to eligible parties by January 17, 2020.

Internet Question and Answer Period; RFGA Clarification Opportunity

Potential vendors or other interested parties may ask clarifying questions regarding this RFGA via email to OCTFgrants@jfs.ohio.gov, during the Q&A period of December 11, 2019 through December 20, 2019. The vendor Q&A period closes at 8 a.m. on December 20, 2019. The OCTF may, at its discretion, disregard any questions which do not appropriately reference a RFGA application instruction or section of the fillable application form. Questions submitted after 8:00 a.m. on the date the Q&A period closes will not be answered.

The OCTF’s responses to all questions asked via email will be posted on the OCTF website page dedicated to this RFGA for public reference by any interested party. The OCTF will not provide answers directly to the vendors (or any interested party) that submitted the question. All questions about this RFGA that are submitted in accordance with these instructions will be answered on the RFGA’s dedicated web page.